hey, qq on invoices, i use shopify which calculates the vat off sale amount (64.99 with 10% disc, 23% vat =10.33). adding to bullet and it looks to do the other way round rate 64.99 rate at 23%, discount 9.75 12.71 vat

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hey, qq on invoices, i use shopify which calculates the vat off sale amount (64.99 with 10% disc, 23% vat =10.33). adding to bullet and it looks to do the other way round rate 64.99 rate at 23%, discount 9.75  12.71 vat

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Peter Connor ⋅ Staff March 6, 2016
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Hi, we’re working on better ways to deal with market places. Every sales cause they take a cut is actually a sale and a bill. 
At the moment you’ll just have to manually edit the amounts till they match. Bullet’s VAT is always correct. 

#answer-2959
  1. infop11 March 6, 2016
    cool - so just don't use discount and add rate inclusive? seems to work.

    Thanks
  2. Peter Connor March 6, 2016
    Yep. Just for the moment. It's simple in Shopify world but more complex in Accounting world. We're working on a solution to make it easier.
  3. infop11 March 6, 2016
    cool - oh and one more quick one whilst you're there
  4. infop11 March 6, 2016
    i'm running a small cafe - are there any guides on how best to add till takings etc ?
  5. Peter Connor March 6, 2016
    Sure. The simplest way to do it is:
    To create an invoice for each day/till. Call it Till 1 Takings date
    Create a line item for each type of taking, cash, cc, chqs etc.
    That's it :)
    Pete
  6. infop11 March 6, 2016
    cheers
  7. infop11 March 6, 2016
    created line item for each vat rate - eg hot drinks @9%, pastries @13.5% - do i need to record cc vs cash also?
  8. Peter Connor March 6, 2016
    Yep. CC's but you can just create a line item for CC'd of 9% etc. You don't need to itemise the invoice.
  9. infop11 March 6, 2016
    so would i need cc@9%, cc @13.5, cc@23, cash @9, cash @13.5 and cash @23?
  10. infop11 March 6, 2016
    no less labour intensive way to do this?
  11. infop11 March 6, 2016
    just added a weeks worth with just the different vat rates and amounts so any work ideas much appreciated :)
  12. Peter Connor March 6, 2016
    You can do it everyday or every week, month, that's up to you. Your accounts just need to match your bank. That's all the Revenue care about.
    Pete
  13. infop11 March 6, 2016
    thanks for your help - not sure i understand though
  14. infop11 March 6, 2016
    my till will break down by vat rate or CC/ cash
  15. Peter Connor March 6, 2016
    You can close off your tills and just take note of everything. Then at the end of the week or end of the month enter it into Bullet.
    So you're giving a total of a week for 9%cc etc etc
  16. infop11 March 6, 2016
    can i not just record the vat amounts in invoice (per line item) and then record cash or cc as payment?
  17. infop11 March 6, 2016
    off total
  18. Peter Connor March 6, 2016
    You have to record vat on the items you can create a bill of just vat.
  19. infop11 March 6, 2016
    where do i create just vat?
  20. infop11 March 6, 2016
    how do most cafe/ restaurant owners do this or is the software mainly aimed towards a different industry?
  21. Peter Connor March 6, 2016
    You can't
    Yep, service based businesses (invoices)
  22. Peter Connor March 6, 2016
    The info above is a work around.
  23. infop11 March 6, 2016
    is it possible to create the invoice for vat and then just record cc or cash on the someone paid me?
  24. Peter Connor March 6, 2016
    No. Sorry I forgot the t in that statement "You have to record vat on the items you can't create a bill of just vat".
    There is absolutely no way in bullet to create a bill for VAT. The only way to enter information for tills is how I described above. Bullet is designed for Invoices based businesses, and will be for the foreseeable future.
    Sorry about that. If your coffee shop business is a completely separate limited business it might be an idea of using a separate package like Big Red Book, you can still use Bullet for Payroll or simply follow the instructions above and use it for everything.

    Thanks Pete
  25. infop11 March 6, 2016
    is it possible to export all my current bullet info into big red book or something similar?
  26. Peter Connor March 6, 2016
    I don't know that's probably a question for BRB. Xero would be a better product but it's not designed for the Irish market.
    It's never good practice to export and import accounting data, you can bring in historical issues, bad data entry etc.
    An easy way to do it is to start with opening balances.
    You can always export (in settings) all your information out of Bullet, or seeing as it's free just leave it live and use it as a reference point.
    Hope that helps. Pete

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