Hi Peter, I entered a payslip for myself for Feb. I forgotten that I had taken 1K expenses earlier in that month. So in the bank account there is a 1K payment and then a week or so later a salary (plus some extra expenses). Do I delete the salary payment and increase the expenses payment by 1K? And make then one accounting entry

Hi Peter, I entered a payslip for myself for Feb. I forgotten that I had taken 1K expenses earlier in that month. So in the bank account there is a 1K payment and then a week or so later a salary (plus some extra expenses). Do I delete the salary payment and increase the expenses payment by 1K? And make then one accounting entry

1 answer

Peter Connor Staff May 29, 2016
Public

Hi, don’t delete anything yet. 
Did you run a payroll for Jan or March, April, May?
Pete

#answer-3444
  1. hirsch.john1 May 29, 2016
    hiyes
  2. hirsch.john1 May 29, 2016
    Last one was the 29th April
  3. Peter Connor May 29, 2016
    So when you add expenses you normally add a bill and pick yourself as the payer, Bullet then handles everything else.
    Did you not do that.
  4. hirsch.john1 May 29, 2016
    No. I inquired before and I was told to reduce the expenses total in the salary slip by the amount of expenses I am taking. So if there is 4,000 expenses showing as owed, I just put in 1,000.
  5. hirsch.john1 May 29, 2016
    Is that not correct?
  6. Peter Connor May 29, 2016
    Yep, then the other 3,000 (4000 - 1000) will carry over to the next month. But the expenses have to be expenses, as in Bills/receipts. So therefore tracked in Bullet.
    Are you with me? Or am I not understanding you.
  7. hirsch.john1 May 29, 2016
    Yes, so currently I am entering expenses repayments ONLY on the wageslip
  8. hirsch.john1 May 29, 2016
    Not anywhere else.
  9. hirsch.john1 May 29, 2016
    My query is that I did my wage slip for Feb, but forgot that I had transferred 1K expenses to myself earlier in the month
  10. hirsch.john1 May 29, 2016
    How do i reconcile that?
  11. Peter Connor May 29, 2016
    Got ya - let me look into this and I'll get back to you.
  12. hirsch.john1 May 29, 2016
    Thanks Pete. We are also waiting on an answer to our question on assigning all of Mark's expenses to his correct PPN number.
  13. hirsch.john1 May 29, 2016
    We had input them under the wrong one.
  14. hirsch.john1 May 29, 2016
    Thanks )
  15. Peter Connor May 29, 2016
    Cool.
    John came back to you on that question 3 days ago
  16. hirsch.john1 May 29, 2016
    Oh I missed that answer. Where would I find that
  17. hirsch.john1 May 29, 2016
    Was that by email? Do you have his address so I can search. Perhaps it went to spam
  18. hirsch.john1 May 29, 2016
    I can't find any email from BHQ with that info
  19. Peter Connor May 29, 2016
    So do something like this
  20. Peter Connor May 29, 2016
    It's marked as seen so someone on your side viewed it.
  21. hirsch.john1 May 29, 2016
    Right, I've read it now and fixed that issue! Thanks
  22. hirsch.john1 May 29, 2016
    Now it's just the expenses I forgot, how to record those.
  23. Peter Connor May 29, 2016
    As in you don't know how to record expenses?
  24. hirsch.john1 May 29, 2016
    I do (as above) but I asked for clarification that I should delete the payment for my salary + 350 expenses and redo as salary + 350 expenses + 1000 expenses I had taken ealier in the month (but forgot to record on the payslip). You said I had to raise a bill, but I said I was doing it via the salary slip
  25. Peter Connor May 29, 2016
    Cool. It's posted to John.
    But you can't just enter a random number into the salary slip.
    That number has to be from something you've entered into Bullet, like a bill, receipt, mileage, subsistence etc.
    You can't just put 1k into that field. That's probably what's happening. You need to enter someting to reconcile it with.
  26. hirsch.john1 May 29, 2016
    Oh but I asked before on the questions via the community. And I was told to enter the amount I was taking as expenses into the expenses field on the wage slip. Are you saying that that already had to be entered as an expenses 'bill' someway, and it was being 'reconciled' again via the wage slip?
  27. Peter Connor May 29, 2016
    Have you got that community link and I'll have a look.
    You can change the account that Bullet has put in.
    So say you've 3k in bills owed back to you. You can change the 3k to 1 k of you just want to draw down 1k this month. The remanding 2k gets carried over to the next month.
    But you can't just put 1k in that field.
  28. hirsch.john1 May 29, 2016
    Yes that is what I did.
  29. hirsch.john1 May 29, 2016
    So if there was 4000 owing to me, I input 1000 (for this month) and then I had 3000 outstanding.
  30. hirsch.john1 May 29, 2016
    But my question is now that I did this for one salary slip what do I do with the 1K extra I took but forgot when I was creating the salary slip. I guess this question is with John. I'll find that link now
  31. hirsch.john1 May 29, 2016
    Hi Pete, This is the answer I got via the community last year: Here is my question first that I posted (and then comes the answer)
    Hi there,
    As a director of a Ltd. company, I have built up unpaid expenses over the last two years. I would like to take repayment of say 10% of these expenses. I can see the total due to me in the expense report (under Employees). But I don’t see a button to say make a payment again those.
    So say I have 2,000 outstanding expenses, and want to get 200 repaid, I can locate expense that total that amount. And then what do I do?
    Peter Connor ⋅ STAFF
    May 19, 2015 Public
    Hi V,
    Simple answer.
    When you go to pay yourself expenses and say there is 2,000 there and you only want to be repaid 300. Simply delete the 2,000 and change it to 300.
    Bullet will carry the remaining 1,700 over to the next payroll run, like magic. That’s it.
    Pete
  32. Peter Connor May 29, 2016
    Sor so the same thing, I'll get Johnny to come back to you this evening. If you're off line the response will go to your email.

    Thanks Pete
  33. hirsch.john1 May 29, 2016
    Great thanks
  34. Peter Connor May 29, 2016
    Hi John,
    Yes, you should delete the wage payment, add the €1000 extra expenses that you took, save and record the payment(s) against the wage again. As they are reclaimed expenses, the extra €1,000 shouldn't have any tax implications for the payslips after the one you are editing (as long as you put the value in as an expense).
    John.
  35. hirsch.john1 May 29, 2016
    Thanks very much John.

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