Hi, We have noticed that some of our Invoices were inputted without vat and need to change these manually but i am getting an error saying that we cannot delete this payment as we have filed our tax return. Is there any way to cancel the payment, edit the Invoice and then reenter the payment

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Hi, We have noticed that some of our Invoices were inputted without vat and need to change these manually but i am getting an error saying that we cannot delete this payment as we have filed our tax return. Is there any way to cancel the payment, edit the Invoice and then reenter the payment

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Peter Connor ⋅ Staff July 16, 2016
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Ok, so you’ve already paid the vat for that period. 
There is no easy fix to be honest and Bullet doesn’t have any workflows for you either. So you’d best contact your account they might have a trick you can do. 
Normally you’d need to re-calc your VAT return and manually submit that adjustment. Then you have to use the Manual Journal Entries to adjust Bullet. 
I’d only go near MJE’s if you know what you’re doing. So talk to your accountant there might be a work around or they can do the adjustment for you. 
Pete

#answer-3714
  1. magicmayan2 July 16, 2016
    Yep. That's correct. You can of course change it, people make mistakes. But, I'm saying you can't just go into an old period and start changing stuff. 1. Bullet wont update your VAT return, 2. You need to rebill your clients etc. etc.
    Manual Journal Entries.
    Bullet is a full accounting product like Xero. The reason we don't look like Xero and are easy to use is we've built this layer of software on top of the accounting product. That layer of software understands the the accounting rules. We use workflows to extract the right information out of you. We only built workflows for the most common tasks as they're complex to build, nearly a million lines of code in Bullet.
    Of course you can bypass any of our workflows by using Manual Journal Entries. But you're into old school accounting then, Debits and Credits. I don't recommend doing anything with them unless you know what you're doing. Bullet won't issue any warning because it's assuming you're an accountant/bookkeeper. If we're having this conversation it's safe to say you're not familiar with them :(

    What you need to fix: Accounting & VAT Payment
    You have submitted a VAT return for say Jan to Mar - with a total of €1,000. You've now realised the invoices/bills we're wrong. Meaning that the VAT total of €1,000 is now wrong.
    So you need to.
    Send the clients that you miss billed the correct Invoices, adjusted.
    You need to manually submit your new VAT return.
    You manually adjust your accounts in Bullet using manual journal entries.
    Locked Tax Period
    You can unlock tax periods by clicking on the Tax period in the Tax section and click 'mark as unpaid'.
    You can then edit what you want. BUT NOTE - Bullet wont update your VAT return & your accounts will be out as your VAT amount hasn't been updated it also wont re-issue adjusted invoices etc.

    This needs to be done using journal entries.
    Talk to your accountant and they'll advise you.

    Thanks Pete
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magicmayan2 July 16, 2016
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Hi Pete, So what you are saying is that once the vat has been submitted there is no way that you can go back and adjust any prior invoices or payments?

#answer-3715
  1. magicmayan2 July 16, 2016
    Hi Pete.
  2. magicmayan2 July 16, 2016
    I've imported a P2C file for a new employee
  3. magicmayan2 July 16, 2016
    but its saying she is cumulative, but she should be on a week 1 basis
  4. magicmayan2 July 16, 2016
    how can I change this?
  5. magicmayan2 July 16, 2016
    Never Mind.. I got it!!

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