Hi Peter, I need to pull a report with spend for EU services / products. Can Bullet do this?

Vote Up
0
Vote Down

Hi Peter, I need to pull a report with spend for EU services / products. Can Bullet do this?

1 answer

Vote Up
0
Vote Down
Peter Connor ⋅ Staff August 14, 2016
Public

I’m afraid note. The easiest way to do this is export all your bills in excel and then remove the ones you don’t need. 

#answer-3804
  1. siobhan25 August 14, 2016
    Ok thanks.
  2. siobhan25 August 14, 2016
    One more question on a thread that we had going some time ago. How can I mark 'Employee Expenses' paid without necessarily setting myself up as an employee? As a Director of the company (and sole trader) I'm not an employee (as such) but the system notes my mileage and other self paid expenses as 'employee expenses' and while I've done a bank transfer to pay myself, I can't mark them off the system as being paid.
  3. Peter Connor August 14, 2016
    Sorry about that. We might bring out a report for the EU purchases.
  4. siobhan25 August 14, 2016
    Thanks
  5. Peter Connor August 14, 2016
    So as a sole trader you can't claim mileage that's only for limited companies.
  6. Peter Connor August 14, 2016
    As a sole trader you are the company, so it's just a company expenses. When you pay a bill it's you/company who pay it.
  7. siobhan25 August 14, 2016
    Sorry to confuse you, I am a limited company
  8. Peter Connor August 14, 2016
    You're mixing it up with limited companies where the company owes the
  9. Peter Connor August 14, 2016
    Ok, so you just mark the payment as paid for by an employee, if you add an employee you'll appear in the dropdown of payees.
    Does that make sense
  10. siobhan25 August 14, 2016
    But I've been told my my accountant that I'm not an employee of my own company! And even if I was, is there any way of marking these all paid without having to connect with ROS?
  11. Peter Connor August 14, 2016
    Hmmm, this sounds odd.
    So how did he say you can take money out of the company? 99.8% of the way you can only take money out of the company is via a payment to the employee, the other .1% would be a directors loan and the other .1% would be something very fringe.
    Pete
  12. siobhan25 August 14, 2016
    It's nothing suspect wink I guess we're trying to override the system by not having to input my details and file a ROS payment via Bullet but rather through my accountant. Currently my reports show that I'm owed €800+ in expenses but I've actually paid myself (via bank transfer, and logged this as such) but the balance sheet shows that those repayments are still outstanding to me.
  13. Peter Connor August 14, 2016
    Ha I wasn't thinking is was sus we just get a lot of bad advice from accountants. Bullet's designed based on the accounting rules so flags items.
    Cool we'll you can just use Bullet as normal when the P30 item comes up you can just mark it as paid and let your accountant do it. Not sure why you'd want to go from automated to manual but that's your call.
    Does that makes sense.
  14. siobhan25 August 14, 2016
    I guess we're trying to keep it all in one place. We may move to automated in the future but currently they use a different system to me and I wanted to manage mine on Bullet. So just so I understand, I can't mark anything paid until the P30 item comes up (not done that before)?
  15. siobhan25 August 14, 2016
    Thanks again Peter for all your support and help.
  16. Peter Connor August 14, 2016
    Hang on two sec's and I'll make you some animations on how to handle a personal bill and mark at p30 as paid (remember thats a bill too so that money will leave your bank account therefore you need to match it with something. P30 in Bullet - P30 Payment from Bank Account.
  17. Peter Connor August 14, 2016
    Here you go Siobhan. Remember Bullet is designed to do your accounts so if you only do bits in Bullet it will try and fix or help you.

    There is no problem you're accountant doing your accounts but you still need to use Bullet. Unless you don't mind errors etc.
    Here is your video http://recordit.co/vNTbfdBWuz
  18. siobhan25 August 14, 2016
    Okay thanks, will take a look and try to put it into action
  19. Peter Connor August 14, 2016
    That's what I like to hear Siobhan.
  20. siobhan25 August 14, 2016
    Am I correct in that I have to purchase an additional 'Payroll' app to do this?
  21. Peter Connor August 14, 2016
    No you do, you're using the payroll engine.
  22. siobhan25 August 14, 2016
    Another question from me Peter! I've been overpaid on an invoice, how do I show that? I tried entering in the amount that was paid towards the said invoice but it won't accept the overpayment. I need it to balance with my bank account.
  23. Peter Connor August 14, 2016
    Is the client letting you keep the money.
  24. siobhan25 August 14, 2016
    I've said I'd refund her when I see her.
  25. Peter Connor August 14, 2016
    Cool. When click on the Invoice and issue a credit note. Credit notes are how you alter invoices/bills.
    It's like a document for that bit of money.
  26. siobhan25 August 14, 2016
    Okay but when I go to enter in the amount I was paid towards that invoice (ie: more than it was issued for) it won't let me do it. Do I not need to add that in?
  27. siobhan25 August 14, 2016
    Sorry if I'm being a bit dumb here (again)!
  28. Peter Connor August 14, 2016
    What's the message.
  29. siobhan25 August 14, 2016
    Payment Too High. Amount due on selected invoices is less than the payment by...
  30. Peter Connor August 14, 2016
    So are you creating a credit note for the bit you need to return? The smaller amount.
  31. siobhan25 August 14, 2016
    Okay. So the invoice is for the original amount (lets say €100) and she paid me €110 so the credit note is for €10. From my schooling though, it looks like I'm then only invoicing her for €90? Am I missing something?
  32. Peter Connor August 14, 2016
    Where are you getting 90 from?
  33. siobhan25 August 14, 2016
    Invoice for €100 / Credit Note for €10 = €90
  34. Peter Connor August 14, 2016
    Amount invoiced 100
  35. Peter Connor August 14, 2016
    Credit note 10
  36. siobhan25 August 14, 2016
    Yep
  37. Peter Connor August 14, 2016
    Amount paid 110
  38. Peter Connor August 14, 2016
    Just create the credit note for the mount you've to return and let Bullet do the math. That's what's there for
  39. siobhan25 August 14, 2016
    Ah I've always seen the credit note as 'returned funds' not 'overpayment' hence my blond moment (for many years)! Thanks Peter
  40. siobhan25 August 14, 2016
    I must be your worst client!
  41. Peter Connor August 14, 2016
    Yep.
  42. Peter Connor August 14, 2016
    The whole idea of Bullet is you don't have to think. Forget about school. Just follow the workflows we've built all the accounting rules into Bullet so you don't have to learn them.
  43. siobhan25 August 14, 2016
    I hope the teachers are letting the up and coming students know that they don't have to learn that stuff anymore
  44. Peter Connor August 14, 2016
    So if you click on Accounting and Reports in the top. You'll see all the management reports. That's what your accountant puts together after 5 years of training. They're the same reports your creating. Your creating right now.
  45. Peter Connor August 14, 2016
    No. Accountants and Training comps refused to deal with me.
  46. siobhan25 August 14, 2016
    Of course they do - they probably see you as putting them out of business rather than looking at you 'making their life easier'!
  47. Peter Connor August 14, 2016
    Bingo. We thought we'd automate the grunt work so they can focus on the client. They wanted to hide all the automation. But, tech always wins.
  48. siobhan25 August 14, 2016
    Then they're the clients you DON'T want! They'll be soon chasing you when they're losing business to the companies who have gone automated.
  49. Peter Connor August 14, 2016
    I know. It's starting to happen now. But starting in Ireland cost us a lot of time
  50. siobhan25 August 14, 2016
    Time but hopefully some valuable learnings in there too.
  51. Peter Connor August 14, 2016
    True.

Please login or Register to Submit Answer