Migrating to Bullet Online Payroll Software

We’ve had some questions about migrating people from one payroll software to Bullets online payroll software.

Question:
We are taking payroll processing in-house (previously outsourced) from Jul 1 and run a weekly payroll hence we need to process last week’s wages this week which is what I am trying to do this am.

We have a spreadsheet from the previous provider which has gross pay, tax details etc from wk 1 to wk 26 so I need to enter the totals of these into Bullet and then run wk 27.

Answer:
On 1) As suggested, the previous wages for week 1 – week 26 need to be entered into Bullet. Technically you would need to enter each individual previous wage into Bullet, so that we can see all the previous payment details. However, from a practical point of view, it may be easier for you to enter one wage payment for week 26 which is the cumulative of all previous payments up to that point. It should be noted that if the tax credit certificate for any of these individuals changed during the year, then this “cumulative” payment approach wouldn’t work, as the taxes calculated would be different than what they actually paid.

Question:
We downloaded the P2C files last week so have the employees on the system but how does Bullet know their cumulatives YTD (gross pay) hence my query at 1 above?

Answer:
On 2) Same as the above. A P2C file only contains P45 details from a previous employer(s), so it won’t contain any pay details for their current employment.

Question:
We are operating 2 companies and need to move 3 employees from one to the other as at end of wk 26 so we will need to generate P45’s from the departing company before we process them in the other company in wk 27 so would appreciate your help on this.

Answer:
On 3) You can enter the P45 details for the employees moving to the new company in the “Edit Employee Screen” (or “Add Employee Screen” if you have yet to add them). Since you are operating both companies, it should be quite quick to get the P45 details for the employees from their “old” company so that they can be entered into Bullet. Technically what you would do is say “I don’t have P45 details yet for this person”, and we would put them on emergency tax until the P45 details are received by you and entered – they would then get tax refunds in their next payslip(s). However, since you should have immediate access to the P45 details for them, it should be possible to enter these values straight into Bullet.